Minutes for the meeting of the MRCA Board Members – February 1, 2010  

Present:

Jane Keyser

Candace Selby

Denise Ross

Tina Dargan

Elisa Iozzo

Marsha Hales

Jane Perry

Laura Brown

Mary Lou McCormick

Debra Law 

Meeting called to order by Marsha Hales at 7:15 p.m. 

1. Minutes from January 11, 2010 approved. Mary Lou McCormick, Tina second.

 

2. Tina Dargan – MRCA Facilities

Provided updated estimate for re-doing the locks and hardware at Mount Royal Station. Tina has received approval for the new estimate of $6376.65, which includes all new locking systems (Marsha second, all in favour). Programmable locking system will ‘lock down’ at 10pm.  Signage required providing guidance for users in the event there is an issue with the ‘lock down’.   Signage will include MRCA email site.  There will be a separate tennis key – 50 to be made.

Tina looked into quotes for the new hot water tank, for flooding the rink. The provided quote from ARPI’s included a water softener for $2500, brining the first quote to $9300.00 plus gst.  Requested to provide an additional quote and confirm the necessity of water softener. “Pete the Plumber will be the additional quote and Tina will email this to everyone.  Hoses are also required and are not included in the quote.  Potential contacts could be Auckland Grainger and the Fire department.  Tina moved $10k for the new hot water system for MRCA.  Mary Lou McCormick seconds –all in favour.  This was approved.

Shelf is impeding area where hot water tank is to be placed – Jane Keyser and Marsha Hales volunteered to take down shelving.

Discussion around City Of Calgary required to check water supply. 

Continued discussion around MRCA Life Cycle – Laura Brown provided the 25 year MRCA life cycle and Jane Keyser will pass along to Peter.  Peter to provide information regarding MRCA roof and pertinent information on the Life Cycle.  Expanding the deck at the station as a further way of committing casino revenue dollars was tabled as we await Peter Haley, who will engage an architect to provide an estimate of a substantial expansion of the deck.  
 
 

3. Laura Brown – Treasury Report – Casino money – on track for how much and where we are spending on Capital expenditures.  “Colin” might have copies of past applications.  Laura has the casino information and will go through again.  Laura recommends that a file be designated for all pertinent files to keep orderly and in one central location.  Jane recommended setting up file. 

Laura can now deposit directly into bank machine. 

Currently there is $127 930.06 in Casino account and $54 799.70 in the General account (January 4^th and December 31^st respectively)

MRCA late in filing annual charity return, 2008 – received a registered letter.  Laura to follow up with Heidi (Federation of Calgary Com.) 

Jane suggested a job description, inclusive of task list to assist directors going forward as to their respective role requirements. 

4. Jane Perry has looked into cameras for MRCA building.  Provided information as to what cameras would cover what, through Triple A Security.  Require a place to keep internal camera hardware locked up.  Jane to provide 2 quotes by March with the cameras operation by April.

 

5. Membership: Denise Ross advises that the membership drive signs have been ordered.  Denis has compiled a list of members and of the 600 emails sent out, 109 came back ‘denied’.  A mail out was reviewed and suggestions made.  Mail out to be delivered, like newsletter to all respective Mount Royal residents by the following week.  Glenco to potentially assist with print out.  Paying by PayPal; appears to be operational on the website – members can fill in form and pay on line.

 

6. Website: Jane Keyser put forth the difficulty finding someone to review website.  Candace may have someone who might be able to assist.  What do we want on the web site?

 
 

7. Fire hall Meeting – New fire hall proposal for 14^th street.  Information on new site to be sent via Denise – link on website.  Jane to forward Denise information.

 

8. Community Events: Elisa Iozzo initiated discussion around when in June the family BBQ should be held.  Discussion around what date had the best turn out – Jane to look back and send email regarding the largest noted turn out.  Budget usually $5-7K, with the tents being a large portion of the cost. 

 

9. Discussion regarding Police liaison and Block watch on February 16^th – presentation a South Calgary regarding opening up a Chapter. 

 

10. Tennis: Members to pay $15 per key.  Newsletter will contain information regarding Tennis program.  New sign to provide rules of play.  Jane will look at tennis courts, when they were last done (J Holloway) and review with Tina, as it appears the court may have been done 7 years ago for 17K.

 

11. Newsletter: Marsha reports she is currently collecting information for the March 12^th deadline.  Candace Selby suggested including information and pictures from the skating party.  Up coming newsletter requires fire hall update, Graffiti, membership drive and contact Police liaison for article.  In addition, provide how to book the station for events.  Reminder that all articles must be submitted by March 12 for the spring newsletter.

 

12. Urban Forest/Graffiti: tabled for next meeting.

 

Meeting adjourned at 9:15 p.m. Next meeting is Monday March 1, at the station.